PAYMENT
All delegates are required to officially register, and full payment is required in order to attend the symposium. Payment can be made on invoice by selecting the Pay by Direct Credit/ Internet Banking option during the online registration process (account details will be included on your invoice), or by credit card (Visa or Mastercard only). Credit card payments will incur a 2% surcharge, and will show debit as
Outshine Ltd.
On submission of your registration a confirmation will be emailed to you, with your tax invoice/receipt attached.
To amend any registration details, or to cancel your registration, please contact the Symposium Managers via email at
jo@outshine.co.nz, or phone +64 7 823 1910.
ACCOMMODATION
Novotel and Ibis Tainui Hotels
Preferred accommodation rates of 10% off best available public rate at Novotel & Ibis Tainui Hamilton for all guests attending the Structural Heart Disease Asia Pacific Symposium 2023.
*Discount is valid 7/8/9 September only. If you wish to stay outside of this date, kindly place your booking for dates within the discount code period, then contact our reservations team directly on h2159-re3@accor.com to request a quote for any additional nights required.Full terms and conditions, and cancellation policies can be reviewed on the
booking link.
TERMS AND CONDITIONS
Cancellations
All cancellations must be made in writing to the Symposium Managers via
shd@outshine.co.nz. Cancellations made prior to
30 July 2023 will be refunded less $100.00 to cover administration costs. No registration refunds will be made after this date, and refunds for tickets to the social functions will be assessed on a case by case basis. You may elect to reassign your registration, in which case please contact the Symposium Managers with the replacement delegate contact details. If, for reasons beyond the control of the Organisers, the symposium is cancelled, the registration fees will be refunded after deduction of expenses already incurred.
On-Demand Conference PlatformThe on-demand content of the SHD-AP Symposium 2023 is being delivered post event, and as such, the Course Directors and Conference Managers will provide clear guidelines on best-operating systems to use for optimum viewing of the on-demand content for attendees. The Conference Managers will take no responsibility or accept requests for a refund if the guidance for viewing is not followed.
Photography/ Video
The SHD-AP Symposium is held in a public space, therefore we do not prohibit participants, exhibitors, supporters, news organisations and other companies from photographing or video or audio-taping some symposium activities. Additionally, the Organisers may arrange for photos to be taken during the symposium. The Organisers reserve the right to use images taken at the symposium with your photograph and/or likeness in future marketing materials, including on the internet. The Symposium Managers may also use images taken at the symposium with your photograph and/or likeness in future marketing materials, including on the internet, with the permission of the Organisers. Symposium attendees who prefer their images are neither taken nor published in any format, have the ability to object by sending an email request to the Symposium Managers at
jo@outshine.co.nz.
Health & Safety
The Symposium Managers, in conjunction with the SHD-AP Symposium Organising Committee and the Symposium Venue, are committed to providing and maintaining a safe and healthy meeting environment for all attendees, and to providing the information needed to achieve this. The Symposium Managers, in conjunction with the SHD-AP Symposium Organising Committee and the Symposium Venue, will take responsibility for providing health and safety procedures whilst on site, however, all symposium attendees need to be aware of their own responsibilities.
Each attendee is encouraged to play a vital and responsible role in maintaining a safe and healthy symposium environment through:
• Listening to the health and safety briefing on site and/or;
• Reading the health and safety procedure document provided on site at the registration desk.
• Ensuring all accidents and incidents that occur on site at the symposium are reported.
• Informing the Symposium Managers, a member of the SHD-AP Symposium Organising Committee or a staff member at the Symposium Venue immediately of any health and safety concerns.
• Respecting your own personal safety and that of other symposium delegates and employees.
• Stay home if you are unwell, advise the Conference Managers, and switch to an on-demand registration.
• Follow all venue and public health guidelines and regulations.
Delegate List
A Delegate List will be produced for the symposium including name, email address, organisation, state/region and country. It will be distributed to symposium attendees, sponsors and exhibitors, and provided to SHD-AP organisers of future symposiums. This list will not be provided by the SHD-AP Organising Committee to any other third party. Should you not wish your details to be included on the list please indicate during the registration process.
Protecting Your Personal Data
Please note, the European Union’s new General Data Protection Regulation (GDPR) came into effect on 25 May 2018. Whilst the SHD-AP Symposium is based in New Zealand, and we do not always have delegates or speakers attend from the EU, as a responsible Professional Conference Organiser we believe it is important that we follow the GDPR standards to ensure that your personal data privacy is protected. Please note, when you register online you will be asked to give your consent to providing your personal information in order to register for the symposium. Please contact me with any queries –
jo@outshine.co.nz
Travel Advice
It is important to keep yourself updated on the current travel information and any restrictions imposed by your country of origin, and destination with regard to the novel coronavirus (COVID-19). As always, we do recommend that you obtain personal travel insurance when arranging attendance and travel for the Symposium.
VISA REQUIREMENTS
Do I need a visa or a New Zealand Electronic Travel Authority (NZeTA) to enter New Zealand?
Currently travellers from more than 50 countries do not require a visitor’s visa for stays of less than three months - however travellers from a visa waiver country and Australian permanent residents do require an NZeTA.
Click
HERE for a list of visa waiver countries - if you are not from a visa waiver country, you will need to apply for a visitor's visa in order to travel to/through New Zealand.
How do I apply for a New Zealand visa?
For information about the visa application process, please visit the
New Zealand Immigration website.
What is an NZeTA?
International visitors from a visa waiver country and Australian permanent residents will now be required to obtain an NZeTA before arriving in New Zealand. An application for an NZeTA can be requested through through the NZ immigration website. Once complete, application approval can take up to 72 hours - so visitors to New Zealand will need to ensure they have obtained their NZeTA well in advance of their travel. The cost of obtaining the NZeTA online is NZD $23, or $NZD 17 if using free app.
Please visit
https://nzeta.immigration.govt.nz for further information and to obtain an NZeTA.
