Registration Now Open

The SHD-AP Symposium 2024 will be an in-person meeting in Hamilton from 13-14 September, with a pre-symposium workshop day on 12 September. We are also pleased to offer the option to register as an on-demand delegate. Both on-site and on-demand delegates will be able to access the recorded symposium content from 23 September to 30 November 2024. There will be no live stream of the symposium.

Key Dates

On-Site Full Registration Inclusions:

• Symposium sessions Friday and Saturday
• Industry exhibition
• Catering Friday and Saturday
• Access to the recorded content of the symposium sessions Friday and Saturday.
  (on-demand content will be available from 23 September - 30 November 2024)
  

All prices are quoted in New Zealand dollars and include GST of 15%.
Please note: On-Demand registration does not include the pre-symposium workshop held on Thursday 12 September.

Payment
Payment can be made on invoice by direct credit (account details will be included on your invoice), or credit card (Visa, Mastercard or Amex). From earlybird close on 4 August, 2024, you will be required to pay by credit card during the online registration process. Credit card statements will show debit as Outshine Ltd and will incur a 2% booking fee. All prices are quoted in New Zealand dollars and include GST of 15%. Credit card payments are processed via a secure Windcave gateway, a Level 1 service provider compliant to PCI DSS version 2.0. Confirmation and a tax invoice will be sent via email upon receipt of your online registration.
If your organisation is paying your registration fee and has specific billing requirements, it is the delegates’ responsibility to provide these details during registration. Invoices that fail to meet the organisation's payment policy due to incorrect or incomplete information will not be reissued. The delegate would then be responsible for arranging payment directly and seeking reimbursement from their organisation.

Cancellations
All cancellations or registration changes must be made in writing to the Conference Managers at sheryl@outshine.co.nz.
Cancellations made prior to 4 August 2024 will be refunded less NZ$100.00 to cover administration costs. No registration refunds for full cancellations or change in registration type will be made after this date, and refunds for tickets to the social functions will be assessed on a case-by-case basis. You may elect to reassign your registration, in which case please contact the Conference Managers with the replacement delegate contact details.
If for reasons beyond the control of SHD-AP the symposium is cancelled, the registration fees will be refunded less costs incurred.

Registration Category
It is expected that you accurately select the appropriate category during registration. During the standard registration review process, you may be contacted to request proof of chosen registration type. If requested, evidence must be provided within 7 days; failure to do so will result in an automatic update of your registration category, and you will be required to pay the difference in fees.

On-Demand Conference Platform
The on-demand content of the SHD-AP Symposium 2024 is being delivered post event, and as such, SHD-AP and the Conference Managers will provide clear guidelines on best-operating systems to use for optimum viewing of the on-demand content for attendees. The Conference Managers will take no responsibility or accept requests for a refund if the guidance for viewing is not followed.

Health & Safety
The Conference Managers, in conjunction with SHD-AP and the Symposium Venue, are committed to providing and maintaining a safe and healthy symposium environment for all attendees, and to providing the information needed to achieve this. The Conference Managers, in conjunction with the SHD-AP and the Symposium venue, will take responsibility for providing health and safety procedures whilst on-site, however, all symposium attendees need to be aware of their own responsibilities. Each attendee is encouraged to play a vital and responsible role in maintaining a safe and healthy symposium environment through:

• ·       Listening to the health and safety briefing on-site and/or;
• ·       Reading the health and safety procedure document provided on-site at the registration desk.
• ·       Ensuring all accidents and incidents that occur on-site at the symposium are reported.
• ·       Informing the Conference Managers, or a staff member at the venue/s immediately of any health and safety concerns.
• ·       Respecting your own personal safety and that of other symposium delegates and employees.
• ·       Stay home if you are unwell, advise the Conference Managers, and switch to an on-demand registration.
• ·       Follow all venue and public health guidelines and regulations.

Delegate List
Personal information is collected on behalf of SHD-AP. A delegate list will be produced for the symposium including name, organisation, and email address. It will be distributed to symposium attendees, sponsors, and exhibitors and provided to SHD-AP. This list will not be provided by SHD-AP to any other third party. Should you not wish your details to be included on the delegate list please indicate during the registration process.

Insurance
The SHD-AP Symposium (SHD-AP) and the Conference Managers will not accept any liability for losses associated with the symposium. Delegates are advised to arrange their own comprehensive travel and medical insurance, including insurance for personal possessions and financial loss due to cancellation or postponement of the symposium.

Photography / Video
The SHD-AP Symposium 2024 is held in a public space, therefore we do not prohibit participants, exhibitors, sponsors, news organisations, and other companies from photographing or video or audio-taping some symposium activities. Additionally, SHD-AP may arrange for photos to be taken during the symposium and reserve the right to use images taken at the symposium with your photograph and/or likeness in future marketing materials, including on the internet. The Conference Managers may also use images taken at the symposium with your photograph and/or likeness in future marketing materials, including on the internet, with the permission of SHD-AP. Symposium attendees who prefer their images are neither taken nor published in any format, have the ability to object by sending an email request to the Conference Managers at sheryl@outshine.co.nz.

Attendance Certificates
Attendance certificates are only provided to individuals registered under delegate categories. Healthcare industry and exhibitor registrations do not qualify for certificates of attendance.

Protecting Your Personal Data
The European Union's General Data Protection Regulation (GDPR) came into effect on 25 May 2018. Whilst the SHD-AP Symposium is based in New Zealand, and we do not always have delegates or speakers attend from the EU, as a responsible Professional Conference Organiser we believe it is important that we follow the GDPR standards to ensure that your personal data privacy is protected. When registering, you will be asked to give your consent to providing your personal information in order to register for the symposium.

Visa Requirements
For information about the visa application process, please visit the New Zealand Immigration website.

What is an NZeTA?
Some people can use an NZeTA to travel to New Zealand without applying for a visa first. This depends on your passport, how you are travelling and if you are visiting or only transiting. Once complete, application approval can take up to 72 hours - so visitors to New Zealand will need to ensure they have obtained their NZeTA well in advance of their travel. The cost of obtaining the NZeTA online is NZD $17.
Please visit www.immigration.govt.nz/nzeta for further information and to obtain an NZeTA.

Please note, it is the policy of the meeting NOT to supply an “invitation letter”.  Upon payment of registration fees, each delegate receives a registration confirmation email and receipt of payment.

Please contact the Conference Managers with any questions:

Outshine Ltd
PO Box 896, Cambridge 3450, New Zealand
p: +64 7 823 1910
e: sheryl@outshine.co.nz